Spring Cleaning Newsletter: Laws & Policies

Tips, Tricks, and Information, Human Resources, Payroll, Resources

General

Now that we are well into 2024, it is very important that you conduct an internal semi-annual review to ensure your company’s policies and procedures are following the latest Federal/State/Local laws and regulations. It is highly recommended to consult with your Labor Law Attorney, Legal counsel, and/or HR consultant(s) to review your companies distinct obligations.

Examples to consider, but are not limited to:

  • Handbook
  • Work Agreements
  • Time Off Policies
  • Pay Policies (Minimum Wage, FLSA Overtime, Meal Premiums, etc.)
  • Timekeeping Practices & Rules (Missed Meals, Rounding, OT, etc.)
  • Out of State Laws & Policies
  • Trainings & Certifications
  • Annual Posters, Notices & Distributions

To help keep you informed, here are some examples of resources that should be visited and subscribed to regularly:

If modifications are needed for your account, please submit a ticket to IBSsupport@ibspayroll.com outlining the changes needed.

Infrastructure Updates

Earlier last month, UKG announced to us that they will be updating their network infrastructure to improve overall system performance. All our clients will be affected by this downtime, and users will not be able to login during the maintenance window.

Important Dates:

  • Test: March 14th (System Downtime 9:00 PM PST – 3:00 AM PST)
  • Actual: April 18th (System Downtime 9:00 PM PST – 3:00 AM PST)

During Downtime you should expect the following:

  • Access to WebHCM – users will not be able to log in
  • Offline Punches – an offline punches screen will be available for web punching. Punches will be imported automatically once downtime has been completed
  • Time Clocks – Kronos InTouch clocks will be unavailable, as they require a “live” connection to the system. Punches from other clocks will be uploaded once testing has completed.
  • Noahface – Punches from the NoahFace app will be uploading once testing has completed

The Power of Tax: Asure Partnership

With rapid expansion to all 50 states, Innovative has teamed up with Asure to increase our tax footprint & expertise. Who is Asure? Asure is a NASDAQ-Traded public company with over 500 employees. They are licensed tax agents in all 50 states and hundreds of local payroll tax jurisdictions. They provide tax compliance and reporting services to more than 100,000 clients across the US and are fully Soc1 Type 2 Certified. Simply put — you will now be getting hundreds of additional tax experts resources at no additional cost to you!

Please Note: You may be getting an EFTPS notice in the mail due to the addition of this tax engine. Innovative does not need this information provided to us.

Product Feature: Broadcast Messaging!

Need to send out a message to your staff? Look no further than Broadcast Messaging! This tool allows you to send out an email to staff with a few clicks of a button. This is available to all clients at no additional cost. For more information on Broadcast Messaging, please watch the video below or reach out to a team member.

Events & Dates

  • March 14th – Test System Infrastructure Changes – (Downtime @ 9:00 pm 3:00 am)
  • March 31st – Redistribute EITC notices
  • April 1st – Asure Tax (Live) & ACA Filing Deadline
  • April 3rd – UKG System Release (R92)
  • April 18th – Infrastructure Changes @ 9:00 pm
  • May 8th – California Pay Data Reporting Due (100+ EEs)
  • May 27th – Bank + Innovative Holiday Closure
  • June 19th – Bank Holiday Closure
  • July 4th – Bank + Innovative Holiday Closure

Resources & Training

Webinars:

Podcasts:

Courses:

Newsletters:

Disclaimer: These materials and links are provided for informational purposes only and are not intended as legal or tax advice. Clients should contact their tax and legal professionals to discuss how these matters relate to their individual circumstances.

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